INFORMATION FOR EXAMINATION CENTRE

STANDARD OPERATING PROCEDURES (SOP) FOR THE FIXATION OF EXAMINATION CENTRES

I. Norms and Guidelines

I. Legal and Procedural Requirements

1. 1. Preference wise Categorization of Institutions

Institutions shall be classified as follows for the purpose of examination centre fixation:

2. 2. Centre Superintendent

The Principal of the institution or his/her nominee shall serve as the Centre Superintendent and bear overall responsibility for the conduct of examinations.

3. 3. Legal Status

The institution will submit a copy of the affiliation/recognition certificate. It should not be blacklisted or debarred by any Board or regulatory authority for malpractice, misconduct, or any other violations.

4. 4. Memorandum of Understanding (MoU)

The institution must enter into a MoU with BOSSE, explicitly agreeing to adhere to all examination regulations, protocols, and directions.

II. Infrastructure Requirements

Examination Centres must meet the following essential infrastructure criteria:

1. 1. Capacity and Accommodation
   • * Adequate number of classrooms.
   • * Spacious, well-ventilated, and adequately distanced seating arrangements.
2. 2. Furniture
   • * Single desks/chairs in good condition with smooth writing surfaces and stable seating.
3. 3. Lighting and Ventilation
   • * Adequate natural or artificial lighting.
   • * Proper ventilation including fans and/or air-conditioning where necessary.
   • * Backup should be there in examination centre in case of power failure.
4. 4. Computer Lab or Availability of Laptops.

• * Centre should have adequate number ofcomputers with webcam or sufficient Laptops available with them for those students who couldn’t bring their own Laptops.

5. 5. Sanitation Facilities
   • * Separate and hygienic toilets for boys and girls.
   • * Accessible toilets for differently-abled (Divyangjan) candidates.
6. 6. Drinking Water
   • * Availability of safe and sufficient drinking water.
7. 7. Signage and Notice Boards
   • * Clear directional signage and display boards.
   • * Classrooms should be earmarked according to candidate roll numbers.
8. 8. Waiting and Entry/Exit Areas
   • * Designated waiting areas for guardians.
   • * Clearly defined entry and exit points to avoid congestion.
9. 9. Boundary and Security
   • * The premises must be enclosed with a proper boundary wall for security purposes.
10. 10. Invigilation and Support Staff
    • * Adequate teaching or non-teaching staff must be available to act as invigilators and examination support staff.
11. 11. Laboratories

• * Functional laboratories for Science and Computer Practical Examinations with requisite equipment, materials, and consumables.
• * Preference shall be given to institutions possessing a dedicated Computer Lab suitable for conducting online examinations.

11. 12. Facilities for Divyangjan Candidates

• * Inclusive infrastructure including ramps, scribes, extra time provisions, and separate examination rooms.

12. 13. Environment and Emergency Preparedness

• * The centre should provide a secure, noise-free environment with administrative capability to manage emergencies and unforeseen situations.

III. Location Requirements

1. * The examination centre must be located within a reasonable distance from the nearest railway station or bus stand.
2. * It must be well connected through reliable public transportation networks.